Supplier Purchase Order Terms and Conditions

All items shall be suitably packed, marked and shipped in accordance with the requirements of common carriers in a manner to secure lowest transportation cost, and no additional charge shall be made to the Buyer, therefore unless otherwise stated on the face hereof. No charge shall be made by Seller for drayage or storage unless agreed upon in writing by Buyer. Unless otherwise specified herein, Seller shall properly mark each package with Buyer’s order number, and where multiple packages, comprise a single shipment, each package shall also be consecutively numbered, Purchase Order Number and package numbers shall be shown on Packing Slips, Bills of Lading and invoices.

Packing Slips must accompany each shipment. Seller shall describe items on Bill of Lading or other shipping receipt. 

Seller shall route shipment in accordance with instructions issued by Buyer’s Purchasing Department. 

Material supplied hereunder, which is shipped F.O.B. Point of Origin, is not to be insured against loss during transportation in excess of values required by law or regulation.

QUALITY REQUIREMENTS:

  • A certificate of compliance/conformance must be provided with all products as evidence of conformance to product specifications and/or drawings.
  • Lot numbers and/or date codes for each component must be provided on the packing slip only when this requirement is specified on the purchase order at the line item level.
  • UL and CSA certifications required with all applicable material. Critical parts and critical characteristics require 100% inspection.
  • Any changes to form, fit, or function of the part must be relayed to rapid manufacturing 365 days prior to occurrence of change. This includes changes in manufacturing location and part obsolescence with or without replacement.
  • Supplier must provide certificate of country of origin on all parts.
  • Products and services to be provided including the identification of relevant technical data (e.g., specifications, drawings, process requirements).
  • Competence, including any required qualification of persons;

 

Verification or validation activities that the organization, or its customer, intends to perform at the external providers’ premises;

The need to:

  • Implement a quality management system;
  • Use customer-designated or approved external providers, including process sources (e.g., special processes);
  • Notify the organization of nonconforming processes, products, or services and obtain approval for their disposition;
  • Prevent the use of counterfeit parts;
  • Flow down to external providers applicable requirements including customer requirements; 

 

For suppliers of calibration services:

  • Vendor shall hold a current ISO/IEC 17025 certification or equivalent at the moment of providing services.
  • All standard used for calibration of testing and measuring devices shall be traceable to national or international standards (NIST, CENAM, NIM, etc.).

 

The organization shall ensure that the persons are aware of:

  • Their contribution to product or service conformity by understanding their internal quality policy and requirements to comply with a product free defect.
  • Their contribution to product safety by making sure the employee works in a safe environment free of harm and is fully trained on each part of the process related to building the finish product.
  • The importance of ethical behavior by training employees in codes of conduct related to building transparent relationships free of conflict of interest and conducting business in a professional manner

RAPID MANUFACTURING RETAINS THE RIGHT FOR RAPID MANUFACTURING, OUR CUSTOMERS, AND REGULATORY AUTHORITIES TO ACCESS ALL APPLICABLE AREAS OF THE SUPPLIER’S FACILITY, AT ANY LEVEL OF THE SUPPLY CHAIN, IN ORDER TO REVIEW APPLICABLE QUALITY RECORDS. 

SUPPLIER IS REQUIRED TO RETAIN EVIDENCE AND/OR RECORDS FOR A MINIMUM OF 10 YEARS. SUPPLIER IS RESPONSIBLE FOR FLOWING DOWN APPLICABLE REQUIREMENTS TO SUB-TIER SUPPLIERS. DISPOSITION, SUPPLIERS SHALL DESTROY/SHRED RECORDS AFTER 10 YEARS, ELIMINATING ANY TYPE OF TRACEABILITY TO PROTECT INTELLECTUAL PROPERTY FOR RAPID MANUFACTURING AND RAPID’S MANUFACTORING CUSTOMERS.

SUPPLIER MAY NOT SHIP NON-CONFORMING PRODUCT WITHOUT WRITTEN AUTHORIZATION FROM RAPID MANUFACTURING. NON-CONFORMING PRODUCT MUST BE CLEARLY LABELED TO PREVENT UNINTENDED RECEIVING INTO STOCK.

CONFLICT OF MINERALS

Rapid Manufacturing is committed to sourcing responsibly and considers mining activities that fuel conflict as unacceptable.  Rapid Manufacturing suppliers must comply to the RoHS (mainly USA), REACH (mainly EU) Cobalt, TSCA (Toxic Substances Control Act) Mercury, and the EU Waste Framework Directive and Conflict Minerals Regulation (2010 United States legislation, Dodd-Franklin Wall Street Reform and Consumer Protection Act, Section 1502 “Dodd-Frank”) is to:
• Communicate to all your supply base the expectations for conflict free material sourcing.
• Collect the Electronic Industry Citizenship Coalition® (EICC®) templates from suppliers, prioritizing the data collection on suppliers by top spend. Rapid Manufacturing’s efforts related to Conflict Minerals are aligned to reporting due diligence results via the Electronic Industry Citizenship Coalition® (EICC®) template.  
• Exercise documentation review on the Electronic Industry Citizenship Coalition® (EICC®) templates received from suppliers.

Environmental Materials Policy

Rapid requires their suppliers to protect the environment, including prevention of pollution whenever possible and to continually improve their environmental management system to enhance environmental performance. Suppliers may use products made from recycled material for all Rapids shipments. All suppliers must conform to applicable legislative, regulatory and compliance obligations.

GENERAL

This Purchase Order expressly limits acceptance to the terms and conditions stated herein, the specifications hereto and any additional terms and conditions incorporated into and attached hereto. This Purchase Order supersedes all prior purchase orders, agreements, discussions, negotiations, proposals, or communications between the parties and constitutes the entire final contract between the parties which may not be varied except by express written modification signed by Buyer’s duly authorized representative. This Purchase Order becomes a binding contract subject to the terms and conditions set forth and incorporated herein when accepted by Seller’s acknowledgment or by Seller’s performance. Buyer shall not be bound by any terms and conditions contained in Seller’s forms which in any way alter the terms and conditions of this Purchase Order. The receipt of this Purchase Order by Seller is notice to Seller of objection by Buyer to all other terms, warranties or conditions contained in Seller’s forms. Neither the failure by Buyer to object to the acknowledgment or any other communication from Seller shall be deemed a waiver of the provisions hereof or an approval of any terms, warranties or conditions which are additional to, different from, or conflicting with the terms, warranties and conditions contained in this Purchase Order. The terms and conditions included in this Purchase Order shall govern and control, regardless of whether Seller’s acknowledgment, communication, or other forms precede or succeed this document and regardless of whether the Seller’s forms indicate that the terms and conditions therein contained are controlling and cannot be varied. 

Time is of the essence in the delivery of goods hereunder. If goods are not delivered on the specified delivery date, Buyer shall, have the right to reject the delivery and/or cancel the balance of the order. Seller shall not ship goods to Buyer ahead of the schedule unless authorized in writing by Buyer. Buyer shall have the right, but shall not be obligated to return to Seller, at Sellers expense, any goods delivered more than 10 days ahead of the scheduled delivery date. 

Risk of loss and/or damage for each shipment shall be upon Seller under such shipment is physically delivered to Buyer at the address indicated on the reverse side. 

Seller warrants that items covered by this order will conform to the specifications, drawings, samples or other description furnished or specified by Buyer, or furnished by Seller and accepted by Buyer, and will be merchantable, of good material and workmanship and free from defect without excluding other warranties. Seller expressly warrants that all the material covered by this order which is recommended by Seller for a purpose revealed to Seller by Buyer or is in accordance with Seller’s specifications, will be fit and sufficient for the purpose intended. 

Goods ordered pursuant hereto shall be subject to inspection and testing by Buyer or its designated agents, at any time or place during the period of manufacture or at any time thereafter. Notwithstanding any prior inspection, Buyer reserves the rights specified herein with respect to any merchandise which shall prove to be defective, un- merchantable or in breach of the warranties set forth herein, during or after manufacturing operations. 

 If any of the goods delivered by Seller are found to be defective, un-merchantable or in breach of the warranties set forth herein, in addition to any other remedies Buyer may have, at law or in equity, it may (a) reject, such goods and hold them at the Seller’s expenses, including but not limited to holding Seller responsible for the cost of any extraordinary inspections, (b) return the goods to the Seller, at the Seller’s expense, for replacement or credit or refund at Buyer’s option, (c) retain the goods at an equitable reduction in purchase price, (d) repair the goods at the Seller’s expense, or (e) hold Seller liable for Buyer’s additional cost in ordering the goods elsewhere plus proximate and consequential damages

Acceptance of all or any part of the goods shall not be deemed to be a waiver of Buyer’s right either to cancel or to return all or any portion of the goods because of failure to conform to order, or by reason of defects, latent or patent or other breach of warranty, or to make any claim for damages, including manufacturing costs and loss of profits or other special damages occasioned the Buyer. Such rights shall be in addition to any other remedies provided by law. 

All drawings, specifications, and other technical data or information furnished by Buyer hereunder shall remain the property of Buyer and shall not be disclosed to others or used for manufacturing purposes, for other than Buyer’s order, without Buyer’s prior written permission. Seller agrees to indemnify Buyer and its customers against all judgments, decrees, costs and expenses arising from any claim of infringement in connection with the use or sale of the articles delivered hereunder, alone, or in combination according to Seller’s specifications or recommendations, unless the articles are specially made for Buyer from a design originated by Buyer and such infringement shall have necessarily resulted from Seller’s compliance with special design requirements set forth in specifications or drawings furnished by Buyer. In the event this order involves payment for research or development work, Seller agrees to, and hereby does grant Buyer its successors and assigns a non-exclusive, irrevocable and royalty-free license under any inventions, improvements or discoveries conceived or first actually reduced to practice in connection with such research or development work. 

Seller shall maintain any and all particulars relative to Seller’s agreement with Buyer and/or Buyer’s agents in the strictest of confidence and shall keep any confidential or technical information including but not limited to drawings and specifications, supplied to it by Buyer in the strictest of confidence and shall not use or disclose such information for any purpose unless Buyer has consented to such use or disclosure in writing. All such information shall remain the property of Buyer and shall be returned to Buyer upon request.

PRICE CHANGES

Seller agrees to notify the buyer of any price change, if the price is less than the price listed on the PO line item the order can be released for shipment. In the event that the selling price is higher than the PO line item, the order should be placed on hold until a revised PO is provided by the Buyer. Buyer will not be responsible to pay for any order that exceeds the PO line item price. Seller will be responsible for any charges to return material in the event the order was shipped without proper authorization by the buyer or a changed purchase order.

TERMINATION FOR DEFAULT

Whenever Seller (1) fails to make reasonable progress in performance, or fails to make scheduled delivery of items or to perform services called for herein within the time required by this order or (2) fails to perform any other provisions of this order; Buyer may be a ten days’ written notice of termination to Seller, either delivered personally or by first class or registered mail, terminate performance of work under this order in whole or in part. Buyer may immediately terminate the contract resulting from the acceptance of this order, in the event of the happening of any of the following: Insolvency of Seller, the filing of a voluntary petition in bankruptcy, filing of an involuntary petition to have Seller declared bankrupt provided it is not vacated within 30 days from the date of filing appointment of a Receiver or Trustee for Seller.

LABOR DISPUTES

Whenever an actual or potential labor dispute is delaying or threatens to delay the timely performance of this order, Seller will immediately give notice to the Buyer. Such notice shall include all relevant information with respect to such dispute.

REGULATORY COMPLIANCE

Seller represents that the goods covered by this order have been manufactured and sold in compliance with the requirements of the Robinson-Patman Act, the Fair Labor Standards Act and other federal, state and municipal laws, rules and regulations as applicable.

EQUAL EMPLOYMENT OPPORTUNITY

Seller is on notice that the Buyer may utilize the goods specified in this order in the manufacture of products destined for sale to the U.S. Government. Seller is therefore deemed to have assumed the obligation of compliance with Executive Order 11246, and unless otherwise exempt under the rules, regulations and orders of the Secretary of Labor or pursuant to Federal Procurement Regulations (FPR 1 12804f) or the Armed Services Procurement Regulations (ASPR 12-802), this order is subject to the requirements of the Equal Employment Opportunity clauses as set for in FPR 1-12-8032 and ASPR 12-802(a), said clause being herewith incorporated into this order by reference.

GOVERNING LAW

The contract and the performance of the parties hereunder shall be construed in accordance and governed by the law of the state shown in buyer’s address in the heading of the Order.

OCCUPATIONAL SAFETY & HEALTH ACT

In addition to any other representations or warranties herein made and set forth, and not in limitation thereof, the Seller hereby certifies that at the time of delivery the products, supplies and/or equipment delivered to the Buyer hereunder are free from unsafe and harmful conditions and comply with all applicable federal, state and local safety and health laws.

ENTIRE AGREEMENT

This contract contains the entire agreement of the parties. It may not be modified or terminated orally, and no claimed modification, termination or waiver shall be deemed effected by Seller’s acknowledgment or confirmation containing other or different terms. All titles to clauses contained in this order are for identification only and shall not be construed as being a substantive part of the agreement.
Billing: All invoices must be emailed to ap@rapidmfg.com preferably or by mail to Rapid Manufacturing 8080 E. Crystal Dr. Anaheim CA 92807
Return Material Authorization: All material purchased shipping to Rapid’s customs broker will be subject to a “charge back” if material is non-conformant, defective or was shipped in error (Wrong part shipped).  The subject charge back amount will be $105.00 dollars; this includes all handling, fixed cost and custom fees. Supplier must release a credit note (Ref material PO) for this amount to Rapid MFG SQE and Accounting department, .  This charge back will be issued by the supplier in a form of credit memo. This change will take effect on 9-30-2022.